How to Export Your Data in Notion

Notion is one of the most popular productivity and collaboration platforms out there now. It is used by over 35 million users worldwide (as of 2025) and competes with other apps such as Asana, Obsidian, OneNote, Trello, Monday, ClickUp and Jira.

It can be used to track various aspects of your personal life, project management, collaborate with others in an organization, task tracking, or even use it to run an entire company.

It stands to reason therefore, that there is an incredible amount of data held within Notion, and that data is critical to millions of users worldwide.

In this tutorial, we’ll guide you through the process of exporting your Notion data effectively.

Why Export Your Notion Data?

Notion declares that your data is safe in Notion. That may sound nice and reassuring, but their Terms and Conditions state something different:

Notion is a cloud-based application. As with all “cloud” systems, it’s just someone else’s computer (or server). Notion will backup your data from an operational point of view in case they have a disaster, but there are various other risks to your data.

Notion operates on the Shared Responsibility Model, common with all cloud providers. Essentially this means that they look after their servers and Internet connectivity, but the actual responsibility for your data remains with you.

The most common reason for data loss is human error. Simply put, data is accidentally deleted. Notion does have a recycle bin, but this is limited to storing your deleted items for 7 days only on the Free Plan. The Plus Plan is not too much better but does give you 30 days to recover deleted data.

In addition to human error, there are other risks such as malicious employees, hackers/viruses, platform issues and compliance reasons such as ISO and SOC2. Only recently a Notion user on Reddit had all their Notion data deleted by Notion themselves.

It is therefore prudent to ensure that you have a copy of your data outside of Notion. Finally, you may wish to migrate your data away from Notion and into another productivity platform.

How to Export Your Notion Data

Exporting data usually takes a few minutes but can depend on the size of your workspaces. Let’s begin:

1. Log into your Notion account via your web browser. Note that exporting features is more straightforward on a desktop than on mobile.

2. On the left hand menu, select the workspace you wish to export.

3. Click Settings & members, then Settings.

4. Click Export all workspace content.

5. Choose the format you wish to export to (Markdown & CSV, HTML or pdf)

6. Select Export to download your data to your device.

7. You will also receive an email with a link to download your export.

Additional Tips

Automatic Notion Backup

Another method of backing up your Notion data is to use the third-party automatic Notion backup service from BackupLABS. Your Notion data can be encrypted and backed up every day to the BackupLABS secure platform. Backups can also be automatically exported to your own Google Drive for additional protection.

Protect your critical Notion data today with a free 14 day trial of BackupLABS.

Conclusion

Exporting your Notion data is a straightforward process that can save you time and provide peace of mind.

Whether you’re backing up your workspace or transitioning to another tool, following these steps will help you keep your information organized and accessible. Happy Notioning!

Troubleshooting Notion Backup: How to Resolve Page Saving Issues

Notion is a versatile, cloud-based workspace that offers a wide range of tools for collaboration and productivity. It’s a hub where your team can generate and exchange notes, files, databases and project outlines.

But smooth operation and data security are essential for productivity tools like Notion.

Notion guarantees smooth operations through quick loading speeds and a user-friendly interface. These features reduce interruptions for a productive workflow.

Recognising the importance of protecting valuable Notion data, the platform prioritises security measures like encryption, access restrictions, and consistent updates to safeguard confidential information.

Despite the benefits of Notion as a cloud-based workspace, users still face challenges that disrupt their workflow. This guide will focus on issues related to Notion’s ‘save changes’ feature and provide solutions to overcome these setbacks.

Issue #1: Cannot save changes

If you come across the message ‘cannot save changes’, rest assured it’s not due to an error on your part. It simply means there’s an issue preventing your Notion account from saving any changes you’ve made.

Step-by-step solutions

To resolve this issue on the web, desktop, or mobile, take the following steps:

Web platform

Desktop platform

Mobile platform

Issue #2: Not syncing across devices

Have you ever worked on a project using multiple devices only to find that some information didn’t update? Notion’s synchronisation is designed to solve this issue through:

Despite the advantages of Notion’s syncing abilities, sometimes syncing is not possible. Here’s how to tackle this problem:

Troubleshooting sync issues

The role of third-party backup solutions (like BackupLABS)

Cloud services like Notion provide built-in backup features to help protect your data. But these built-in backup features have limitations you need to be aware of, including:

To overcome these limitations and ensure your data is always safe, you can combine Notion’s built-in features with a third-party backup solution like BackupLABS.

Advantages of using third-party Notion backups

1. Boosted security and data integrity

Third-party solutions like BackupLABS provide encryption and strong security protocols to safeguard valuable data stored in Notion against corruption and unauthorised entry.

2. Recovery options

If there are any issues with syncing or data corruption, third-party tools offer ways to recover your deleted pages or lost data. This includes features like:

3. Continuous backups

Continuous backups offered by third-party solutions protect against data loss by saving changes to data in real time or at regularly scheduled intervals. This means that even if your primary Notion backup fails, your crucial information is still safe and secure.

4. Customisation and flexibility

You can customise your backup schedules, data retention periods, and storage setups according to your needs.

5. Comprehensive coverage

Third-party backup services support various data sources and platforms – like cloud-based applications and on-premises systems – all from a single platform.

6. Regulatory compliance

Third-party backup solutions aid in regulatory compliance for data protection and privacy by integrating features like encryption, access controls, and audit trails.

Why choose BackupLABS as your Notion backup solution?

BackupLABS offers seamless protection for your Notion workspaces and pages, ensuring they’re backed up within minutes. This guards against common Notion issues, syncing errors, and failed changes saving.

Plus, your Notion workspace content is shielded from threats like human errors, cyber attacks, and natural disasters.

Should any mishaps occur, BackupLABS allows you to effortlessly restore and roll back to specific dates. Rest assured that restoration never overrides your original data, keeping it intact while creating a new instance.

You can connect your Notion workspaces to BackupLABS and schedule automatic backups with a few clicks for complete convenience.

Try BackupLABS for yourself. Sign up for our 14-day free trial.

Can You Recover a Deleted Notion Account?

Are you thinking about deleting your Notion account, or have you already taken this step?

Then, you might be wondering about the possibility of reversing the process and recovering your deleted data.

This blog aims to address those concerns. From guiding you through deleting your Notion account to exploring potential recovery methods, we’ll cover everything you need to know to make informed decisions about managing your Notion data.

How to delete a Notion account?

To delete your Notion account, take the following steps:

  1. Go to Settings & members, then click My Account.
  2. Scroll down until you see the title Danger Zone and click Delete my account.
  3. Before your account is deleted, a pop-up will ask if you want to proceed and list any workspaces that will be deleted.
  4. To continue, enter your account email and click Permanently delete account and workspaces.

What happens when a Notion account is deleted?

When you decide to delete your Notion account, it’s important to understand the finality of this choice.

Your account and all associated data will be permanently removed from Notion’s servers. Notion itself highlights the importance of confirming the deletion with caution.

When you delete an account in Notion, the platform will:

How to recover Notion data

Standard methods of recovering Notion data include:

Contacting customer support

If you’ve deleted your Notion account and need to recover specific data, there’s a chance you can do so within 30 days by contacting Notion support.

But it’s important to note that this isn’t a guaranteed solution. Data recovery success can vary based on factors like the nature of the data and the timing of the request.

Using data recovery tools

Notion provides built-in tools that can help recover data. These include:

The limitations of Notion’s data recovery methods

Although Notion allows you to restore specific pages and reverse changes made within a workspace, recovering a completely deleted account is generally impossible once the deletion process is completed.

These limitations are most apparent in circumstances including:

Migrating content to a different workspace

Notion lacks a direct feature for transferring entire workspaces. While you can move pages or databases manually by copying and pasting or using the export/import function, this method doesn’t always smoothly transfer permissions and integrations across workspaces.

This means that without paying attention to specifics, data or important components can be lost during the switch.

Accidental deletions

Accidentally removing pages or databases from Notion can cause issues due to the platform’s limited recovery capabilities. Once items are permanently deleted from the Trash bin after 30 days, Notion’s built-in tools cannot recover them.

How to prevent Notion data loss

Protecting your Notion data is crucial for staying productive and avoiding data loss. Below are steps you can take to secure your information and reduce the chances of losing valuable data.

1. Regular backups

Periodically export your workspace data manually to rest assured the backup is stored securely outside Notion.

2. Automated backup solutions (like BackupLABS)

Think about using an automated backup solution like BackupLABS’ automated Notion backup service to guarantee that your data is routinely and securely backed up without manual intervention.

3. Consistent log-in method

Always use the same log-in method on all your devices and platforms when accessing Notion or creating a new workspace. When you use multiple login details, you run the risk of data discrepancies or losing access to workspaces.

4. Provide education and training

Offer training and support to all Notion users in your organisation so that everyone understands the ins and outs of handling data safely and responsibly.

5. Carry out audits

Regularly check your Notion workspaces for any duplicated content and remove unnecessary data to streamline your workspace and reduce the risk of data loss.

6. Version control

Use Notion’s built-in version history feature to track changes made to your pages and revert to previous versions if necessary.

7. Collaboration best practices

Set up communication and collaboration guidelines within your team to reduce the chances of unintended data clashes or loss while editing.

Why use BackupLABS as your backup solution?

BackupLABS offers a reliable and comprehensive cloud backup solution for Notion databases, equipped with top-notch security features and excellent customer support.

We provide a complete cloud backup solution with the following capabilities:

Try BackupLABS for yourself. Sign up for our 14-day free trial.

Exploring Notion’s Security Measures: How Safe Is Your Data?

Notion is your trusty companion for workspace and knowledge management. This flexible platform allows you to organise tasks, take notes, and track project progress.

If your organisation is currently using Notion or plans to do so, it’s vital to ensure that the valuable data stored on the platform is safely secured at all times.

Without proper security measures, your critical information is vulnerable to threats like data breaches, data loss, and legal issues.

This guide provides insights into Notion’s security measures for safeguarding your data. We’ll look at the platform’s security infrastructure, common user security mistakes, and offer guidance on best practices for securing your data.

Notion’s security infrastructure

Notion takes a ‘security-by-design’ approach to protect your organisation’s notes, tasks, wikis, and databases.

The components of security-by-design are:

Common security mistakes in Notion

Not setting up two-factor authentication (2FA)

When logging into Notion, many users enter their email and password or opt for the ‘Sign in with Google’ option provided.

While these methods are convenient, they don’t offer sufficient security. If hackers infiltrate your Notion email account, they could potentially gain entry into your Notion workspace.

To prevent this, enabling two-factor authentication (2FA) is important. Here’s how:

Go to Settings & members and click My Account under the Accounts section.

There, you’ll find the 2-step verification option. Toggle it on, and you’ll have 2 options:

  1. Code from authenticator
  2. Text me a code

Storing sensitive information

While Notion is a powerful platform with many benefits, it wasn’t designed to store highly sensitive organisational data.

Saving confidential information like passwords, financial data, or personal identification numbers (PINs) on Notion can expose it to various security risks.

Carelessly managing user permissions

Failing to carefully manage user permissions within Notion is another common security mistake. Unfortunately, this error can lead to unauthorised access to sensitive company data.

At the same time, integrating Notion with external apps or services without thoroughly vetting their security features can compromise the integrity of your workspace.

Clicking on unidentified links

Phishing scams are rising, and cybercriminals are tricking unsuspecting Notion users into thinking their links are from real companies.

They send seemingly legitimate emails. But once you click on attached links or share personal details, hackers gain unauthorised access to your data.

It’s best to avoid clicking on email links unless you’re completely confident they’re safe. If you don’t need to click the link, it’s better to skip it altogether. This also applies to links in Notion Workspace Invitations.

Step-by-step guide to securing Notion

Notion’s security features have limitations, including:

To boost your workspace’s security, take the following steps:

Review access and permissions

Periodically review and audit the access and permissions granted to users in your workspace account settings.

Use enterprise features

Enterprise features in Notion include Single Sign-On (SSO) integration, advanced access controls, and data encryption – all of which support security, compliance, and collaboration.

To embrace enterprise features:

Restrict guest access

Disable the option for guests to join your workspace. This prevents anyone from inviting people outside the workspace to view pages.

Remember, even if guests are turned off, workspace owners can still allow specific members to invite guests for more controlled access.

Backup Notion data

The easiest way to secure your Notion workspace content is through regular data backups. While Notion offers backup abilities, it’s essential to be aware of its limitations. These include restricted frequency options, incomplete data coverage, and limited restore options.

To overcome these setbacks, you can opt for a third-party backup solution like BackupLABS and enjoy greater flexibility and reliability.

Here’s how to use BackupLABS in 4 simple steps:

  1. Create a BackupLABS account.
  2. Authorise your Notion account with us.
  3. Add as many of your Notion pages, or your entire workspace.
  4. Restore and access your backups at any time. You can also download the archive to your computer for ownership.

Compliance and regulatory considerations

Notion adherence to industry norms like SOC 2 Type II and ISO certifications gives users confidence in its dedication to security practices. Although these certifications are essential for building trust, it’s important to recognise that they do not guarantee security.

Compliance and audits play a role in enhancing security. But keep in mind, continuous monitoring and proactive actions are necessary to effectively mitigate evolving threats.

Best practices for Notion security management

Here are some best practices for businesses to manage security effectively within Notion:

Choose BackupLABS as your Notion backup solution

BackupLABS allows you to mitigate the security risks associated with Notion to prevent data loss and enjoy uninterrupted access to critical information.

Discover the benefits of BackupLABS for your automated Notion database backup needs and experience unparalleled convenience and security.

Try BackupLABS’ cloud storage solution for yourself. Sign up for our 14-day free trial.

Notion Productivity: How to Export Notion Content with Ease

Notion, the Swiss Army knife of productivity tools, is your go-to platform for everything from note-taking to project management. But what happens when you need to share your meticulously organised data with others, or simply ensure it’s safely backed up?

In this guide, we’ll walk you through the simple process of exporting your Notion content, helping you take control of your data and ensure it’s accessible whenever and wherever you need it.

Exporting individual Notion pages

Exporting a single Notion page can come in handy when you need to share specific information or back up important notes.

Whether it’s a brainstorming session, meeting minutes, or specific data you need for a business or enterprise plan, having the ability to export individual pages ensures you can easily share, separate, or safeguard your valuable content.

Here’s how to carry out a single-page Notion export:

  1. Navigate to the page you wish to export.
  2. Click on the three-dot menu at the top-right corner of the page and click Export.
  3. Choose from a range of formats including PDF, HTML, Markdown, or even Word.
  4. Follow the prompts to download your exported file.

Exporting entire workspaces or databases

Sometimes, you need to export more than just a single page — perhaps to migrate an entire project or share an extensive Notion database with collaborators.

In such cases, exporting entire workspaces or databases becomes essential, allowing you to maintain the structure and hierarchy of your content while ensuring all relevant information is transferred seamlessly.

If you need to export a larger set of pages, or even an entire database, here’s how:

  1. Head to Workspace settings to initiate the export process.
  2. Select the desired format for your export file, whether it’s PDF, HTML, Markdown, or CSV.
  3. Once the export is complete, download the file to your device for safekeeping or sharing.

Tip: When exporting Notion pages, it’s important to keep your files organised and manageable. For extensive workspaces or full-page databases, you can export Notion pages in a more controlled manner by compressing your exports into a zip file before downloading. This keeps your data neat and tidy, making it easier to share with collaborators or store securely for future data analysis.

Advanced exporting via API

Notion’s API opens up a world of possibilities when it comes to data exports for those with coding knowledge and customisation experience.

By tapping into the API, you can customise the export process to meet your individual needs, whether it’s extracting data for analysis, integrating with other tools, or automating complex workflows.

Essentially, the API enables you to take full control of your data and export a Notion page in a way that aligns perfectly with your preferred way of working.

But, before diving into advanced exporting, we recommend that you:

Export format options

Notion offers a variety of export options to cater to different preferences and use cases.

Whether you prefer the versatility of PDF, the simplicity of HTML, or the flexibility of Markdown and Comma Separated Values (CSV) files, there’s a format to suit every need.

Each option also comes with its own set of features and customisation settings, allowing you to fine-tune your exports according to your requirements.

Explore the different export formats offered by Notion to find the one that best suits your needs:

Tip: When it comes to a Notion page export, Notion table data can be efficiently handled using the Markdown & CSV format. A simple copy and paste may not work due to the differences in markdown between Notion and Excel, so it’s advised to follow Notion export instructions for best results.

Backing up Notion with BackupLABS

Now that you’ve mastered the art of exporting Notion content, it’s time to keep your data secure with a Notion backup.

With BackupLABS, you can protect your valuable Notion workspaces and pages automatically. Scheduled backups and straightforward data restoration give you complete peace of mind over the safety, security, and accessibility of your data.

Our seamless integration with Notion means your Notion workspaces and pages are safeguarded against any unforeseen events, helping you maintain uninterrupted productivity and collaboration.

Here are just some of the features BackupLABS users love:

Take control of your Notion data today. Visit BackupLABS now to learn more, or sign up for our 14-day free trial.

Notion Data Migration: Everything You Need to Know

Whether you’re planning a move to Notion’s versatile workspace platform, transitioning from Notion to a new environment, or moving data within Notion, the process takes careful steps.

Data loss is always a real threat when moving critical Notion information. It can lead to significant setbacks like disturbed workflows, costly delays, and the loss of critical business information.

Fortunately, with the right knowledge and guidance, you can confidently handle the Notion migration process, while keeping your information safe.

This guide to Notion migration will give you all the information you need when moving your systems to, from, and within the workspace platform.

How to migrate content away from Notion

There are many reasons you might consider leaving Notion. You may be looking for advanced features, a change of location, or a platform that matches new organisational methods.

Whatever your reason for the switch, the steps you need to take are the same. Here’s everything you need to know:

Export your entire Notion workspace as an HTML

  1. Navigate to Settings & Members in your sidebar and click on Settings.
  2. Select Export all workspace content.
  3. A new window will pop up with export options. Click HTML to download your content.
  4. Check your email for a message from Notion with the zip link attached. Click on this to download your HTML files.
  5. Talk to your new project management software provider for instructions on how to import your exported Notion workspace.

How to move a Notion page to another account

You can efficiently transfer specific pages to a separate Notion account with the following steps:

  1. Share the page with the target Notion account, granting Full access to the associated email.
  2. Log into the receiving account and access the shared page.
  3. Use the Move to option to organise the page within the new workspace.

How to migrate to Notion

Notion offers a versatile platform for managing projects, notes, and data in one place, making it ideal for streamlining workflows and enhancing collaboration.

Here’s your step-by-step guide to seamlessly transitioning from your previous platform to Notion.

1. Gather data

Export documents as PDFs and spreadsheets as CSV files from various platforms.

2. Check compatibility

Check compatibility with Notion and make necessary adjustments for importing.

3. Set up the initial layout

Create an initial layout in Notion based on your team’s workflow needs, using templates if helpful.

4. Organise content

Arrange exported content into pages, databases, and other blocks within Notion.

5. Import content

Import exported files into Notion and organise them within your created structure.

6. Customise content

Use Notion’s tools to customise imported content – from setting up database properties to adjusting page templates – to meet your specific requirements.

Using BackupLABS to safely back up your Notion data

By securely backing up your Notion data with a third-party cloud backup service like BackupLABS, you can be confident that your important data is always safe and protected.

You can avoid accidental data loss during the transfer by backing up your data before the migration.

Phased migrations

If you’re a larger organisation, a phased migration is a way to migrate your data while significantly reducing disruptions to your operations.

By moving data and users to the new environment in stages, the transition can be simpler and smoother for everyone involved.

BackupLABS offers features that make migration easier, including:

Why choose BackupLABS for your Notion backups?

Discover the benefits of BackupLABS for your automated Notion database backup needs and experience unparalleled convenience and security.

Try BackupLABS’ Notion backup service for yourself. Sign up for our 14-day free trial.

Introducing BackupLABS’ Notion Backup

BackupLABS is excited to announce our new backup solution, which we’ve developed just for Notion. With this service, businesses can securely backup and protect valuable data stored within their Notion databases.

Expanding on our existing backup solution for Atlassian Trello and Jira, as well as other SaaS applications like GitHub, GitLab, our Notion Backup represents a significant addition to our suite of offerings.

Notion has become the go-to platform for countless organisations, centralising everything from project plans to brainstorming sessions.

But what happens when a critical document vanishes from Notion, or a cyberattack strikes? Data loss can be a major setback for any organisation.

BackupLABS allows you to mitigate the risks associated with data loss and enjoy uninterrupted access to critical information.

Here, we’ll explain why organisations should back up their Notion data and highlight key features of BackupLABS’ new service.

Why is it important for organisations to backup their Notion data?

Organisations should backup their crucial data for several reasons:

Features of BackupLABS’ Notion Backup Service

Comprehensive backups

Fear of data loss shouldn’t hinder Notion workflows. BackupLABS makes it easy for organisations to safeguard critical databases and workspaces.

With BackupLABS, users can effortlessly back up and restore data stored within Notion, including:

Protecting this critical information with automated backups provides the peace of mind of knowing your data is always secure.

Unparalleled security

The Notion Backup Service from BackupLABS prioritises the complete security of valuable customer data.

Information is meticulously encoded using industry-standard 256-bit AES encryption, rendering it virtually unreadable for those without authorised access. This file encryption guarantees the confidentiality of your data at all times.

At the same time, data is stored on secure AWS servers, leveraging their advanced security features to provide additional protection against potential breaches and data loss.

Flexible data residency

BackupLABS recognises that every organisation has unique data residency preferences and compliance requirements. That’s why our Notion Backup solution offers multiple location options, including locations in the UK, EU, and US.

Whether adhering to GDPR regulations in Europe or HIPAA in the US, the service allows data storage in a location that perfectly aligns with organisational needs.

This flexibility empowers organisations to choose the data residency option best suited for them, ensuring compliance and peace of mind.

Supporting the Shared Responsibility Method

Notion provides a powerful and flexible platform for managing team knowledge. But, under the Shared Responsibility Model, the responsibility falls on organisations to backup their own data within Notion.

So, while Notion guarantees platform security, they don’t handle individual database backups. This is where BackupLABS empowers organisations to fulfil their data protection responsibilities.

We go beyond Notion’s native functionality, regularly backing up critical Notion databases so our customers’ information is always protected against accidental deletion or other unforeseeable events.

The bottom line

BackupLABS’ new backup solution for Notion databases offers organisations a reliable way to protect their valuable data.

With BackupLABS’ SaaS data protection solutions, you can count on uninterrupted access to critical information, mitigate the risks associated with data loss, and comply with regulatory requirements.

By offering comprehensive backups, unparalleled security measures, flexible data residency options, and support for the Shared Responsibility Model, BackupLABS empowers organisations to protect their Notion data effectively.

Why use BackupLABS as your backup solution?

With BackupLABS, users can enjoy a reliable and feature-rich cloud backup solution for Notion databases with robust security and access to excellent customer support.

BackupLABS offers a comprehensive cloud backup solution with the following features:

Try BackupLABS for yourself. Sign up for our 14-day free trial.

How to Backup Jira

If you need a versatile project and issue-tracking software, Jira is your go-to solution.

This powerful tool helps you bug track, manage tasks, customise workflows, oversee campaigns, and keep an eye on your project’s progress.

But it’s equally important to keep all of your important project data safe. That’s where understanding Jira backups comes in.

In this blog, we’ll walk you through the risks of not backing up Jira, compare manual and third-party backup options, and introduce you to BackupLABS’ automated cloud backup service.

Why is it important to back up your Jira data?

Imagine you’re in the middle of launching a new feature or product, and then, suddenly, your Jira server data is gone, misplaced or replaced.

Just one human error, natural disaster, or computer virus could lead to losing all your Jira projects.

It’s crucial to back up your Jira data because it’s your safety net against unexpected disasters.

Without proper backups, the data recovery process could stretch for weeks or even months, causing major delays, financial loss and potential setbacks to your business.

In addition Atlassian Jira also stipulate that you are responsible for protecting your data in the form of the Shared Responsibility Model. Simply put: Atlassian take care of the network connectivity and server hardware, you are responsible for your own data.

The risks of not backing up your Jira data

How to backup your Jira data

There are a few methods for backing up your Jira projects. Some manual and some automated. Let’s take a closer look at these options:

Method 1: Manual Jira Export and download

Carrying out a manual backup of your Jira project is a simple but time costly process using Jira’s built-in export feature. You will have a tangible format to which you can archive and manage your backup.

Here’s a step-by-step guide to performing a manual backup in Jira:

  1. In the top right, select the COG. Then select System

  2. Under System on the left hand menu, scroll down to IMPORT AND EXPORT and select External System Import
  3. Download your backup in either a CSV or JSON format

Pros:

Cons:

Method 2: Automated script using Base64

Jira offers automations to those who can code it themselves, however there’s a list of concerns as to the quality and reliability of this method.

  1. Your access token is required to start. You can create one here:
    https://id.atlassian.com/manage-profile/security/api-tokens.
  2. Open Base64 here:
    https://emn178.github.io/online-tools/base64_encode.html. Then enter your details and save the output using:
    [code]
    "{your email}:{your token}"
    [/code]
  3. Schedule your automations with Jira here:
    https://www.atlassian.com/software/jira/features/automation. From here, create your Scheduled Trigger and then your cron job. Note: The most frequent backup can only occur every 48 hours using this method. This is set by Jira themselves.
  4. Create the action Send web request. From here enter your details and remember to replace your yoursitename and yourtoken.

Pros:

Cons:

Method 3: Windows/Linux server scripted backups

This Jira backup solution allows you to manage and run your own automation via your own hosting using customised scripts.

The steps below are for Windows specifically, but you can adapt it for Linux using a Python script: https://bitbucket.org/atlassianlabs/automatic-cloud-backup/src/master

  1. Download Atlassian’s official script here:
    https://bitbucket.org/atlassianlabs/automatic-cloud-backup/src/master/backup-jira-api-token.ps1
  2. Create your token here:
    https://id.atlassian.com/manage-profile/security/api-tokens
  3. You then need to edit the script to make it your own
  1. Create a new scheduled task inside Windows on your server or computer inside Windows Task Scheduler
  2. Create a cron job
    Note: The fastest frequency is 48 hours. This is set by Jira themselves
  3. Create a new action in Actions

Pros:

Cons:

Method 4: BackupLABS – Automated Jira backups

BackupLABS provides a unique approach to backing up your Jira projects that’s both seamless and comprehensive. No skill or coding is required.

Here’s how to do it in just 4 steps:

  1. Create a BackupLABS account
  2. Authorise your Jira account with us via Atlassian
  3. Select the projects you want to backup
  4. Restore your projects at any time and in bulk with just a few steps

Why choose BackupLABS as your Jira backup solution?

Automated Jira backups are a game-changer when securing your critical project data.

Discover the benefits of BackupLABS for your automated Jira database backup needs and experience unparalleled convenience and security.

Try backing up your Jira cloud data with BackupLABS for yourself. Sign up for our 14-day free trial.

How to Backup Notion Databases

Notion is your trusty companion for flexible management for your work and teamspaces.

This dynamic platform allows you to organize tasks, adapt workflows, and effortlessly track your project’s progress.

But how can you make sure your valuable data stays safe and sound while it’s stored on the platform?

In this blog, we’ll explore why shielding your Notion data is an absolute must, unravel the how-tos of effective backups, and introduce you to BackupLABS as your ultimate solution for securing your Notion workspaces.

Why Is It Important to Back up Your Notion Data?

It’s crucial to back up your Notion data because even though the platform backs up its internal systems, it doesn’t provide an automated nor managed backup and restore solution for individual users, even on their paid plans.

Notion follows a shared responsibility model, which means they make sure their network and servers are operational, but safeguarding your data is your responsibility.SaaS Shared Respobsibility ModelWithout a personal backup, you risk losing valuable data if any unexpected issues occur within the platform.

How To Backup Your Notion Data

There are several methods for backing up your Notion workspaces. You can do it yourself (manually), or work with a third party backup provider (automated).

Manually Export Notions backups

  1. Inside Notion, select the Workspace you want to export
  2. Then select Settings & members
  3. Select Settings and scroll down to Export content
  4. Select Export all workspace content, then review the options available. When ready, select Export

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Artur’s GitLab Notions Backup Script

This is a free, custom made, script based solution using GitLab for automated Notion backups. It’s great for Workspaces featuring large imagery. More information can be found here.

  1. Copying Notion’s behaviour

    • Inside Notion select Settings & members, then open Chrome DevTools and select the Network tab• Go to XHR and clear the console, begin the export and select enqueueTASK

    • Next, navigate to Headers and scroll down to cookie and find this:
    token_v2=xxx;• Copy and paste (for safe keeping) the following:
    token_v2=” and ; (xxx)• Finally, at the bottom of the page under Request PayLoad, save the spaceID value and label it NOTION_SPACE_ID
  1. GitLab Token

    • Inside GitLab, navigate to Settings, then Access Tokens
    • Select Create Personal access token, and then copy paste (for safe keeping) the CI_PUSH_TOKEN under Your new personal access token
  1. Script setup

    • Create a new Project and select Set up CI/CD
    • Paste the following script from here in the .gitlab-ci.yml file
  1. Creating a cronjob

    • Inside GitLab, select CI / CD under Schedules
    • Select New schedule and complete the page with what you want
    • Then Save pipeline schedule followed by Play. Be patient until the progress circle is green.

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Shockz’s GitHub Automation Script for Notion

A free custom Python 3 script that’s compatible with Windows and Linux.

  1. Installing

    • Get the necessary files to start with the repository here
    • The scripts requies Selenium. Install it from your terminal or SSH using:pip install selenium
    pip install requests
  1. Running

    • Then run the repository:git clone https://github.com/shockz-offsec/Automatic-Notion-Backup.git
    cd Automatic-Notion-Backup
  2. Cofiguration

    • The config.json contains this, to customise later:{
    "REMOVE_IDS": true,
    "NOTION_SPACE_ID":"Your_space_id",
    "DOWNLOAD_PATH": "C:\Users\YourUsername\Downloads",
    "TARGET_PATH": "C:\path\to\your\backup\folder",
    "DEBUG_PATH": "C:\path\to\your\logs\folder",
    "EMAIL":"your_notion_email",
    "PASSWORD":"your_password"
    }    REMOVE_IDS: a boolean parameter that indicates whether the script should remove
    AWS identifiers from the downloaded files
    NOTION_SPACE_ID: The space id of your notion notes
    DOWNLOAD_PATH: the path where the downloaded files will be stored
    TARGET_PATH: the path where the processed backup files will be stored
    DEBUG_PATH: the path where the script logs will be saved
    EMAIL: the email address associated with the Notion account
    PASSWORD: the password associated with the Notion account
  3. Tokens

    • Go to Notion and Inspect Element inside your desktop browser
    • Select the Network tab and refresh the page
    • Locate getPublicSpaceData and select one occurrence
    • In the Response tab your Space ID will be the first value in the first ID field. Copy paste this ID under NOTION_SPACE_ID inside the config.json file from earlier
  4. Usage

    • Run the following command on your SSH terminalpython3 notion_backup.py
  5. Automate

    • To automate and create cronjobs for your backups.

    Windows
    Create a schedule inside Windows Task Scheduler. Create a .bat and then use:
    @echo offC:Python3python.exe "C:pathtonotion_backup.py"Linux
    Use a standard Cronjob

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The Bottom Line

While the manual approaches discussed in this blog might suffice for individual users or hobbyists seeking to back up their Notion data, there is no doubt a higher level of data protection and accessibility is needed in professional and corporate settings.

Overall, reliability, robustability, convenience, advanced features and encryption can only be found through a reputable backup provider like BackupLABS.

Automated Notions Backups with BackupLABS

The second option for backing up your valuable Notion data is to enlist the help of BackupLABS as your backup provider.

  1. Create a BackupLABS account
  2. Authorise your Notion account with us
  3. Add as many of your workspaces as you’d like
  4. Access your workspace backups at any time to review as well as download for archive

Why Choose BackupLABS as Your Notion Backup Solution?

Notion operate on the Shared Responsibility Model. Put simply this means they look after their servers, application and network. However the data, your data, remains your responsibilty to backup and protect against common risks.

SaaS App Data Loss RisksWith BackupLABS you can benefit from:

Try BackupLABS for yourself. Sign up for our 14-day free trial.